How to organize congresses and conventions offering a creative and attractive environment Following the set theme.
Spain has marvelous infrastructures and is especially well-prepared at the security level.
Our country enjoys a wonderful climate and has managed to consolidate exceptionally one of the increasingly demanded trends in the sector: the combination of business and pleasure.
We know which the keys are to organizing a successful congress, and we divided them into four phases.
Phase 1: Planning
Planning is essential for an event organizer. In this phase, the most important part is to establish the bases of the congress. We work on the theme, the prospecting of the venue, and when to hold the event. We furthermore limit the budget and the sponsors, define the internal and external teams and prepare the program of presentations and activities.
Phase 2: Organization of the congress
In phase two we fully focus on the organization, coordinating the following points: Inviting the target audience, designing, and creating the image of the congress, confirming presentations, coordinating accommodations and travels, close social, and leisure activities, as well as coordinating the gastronomic service, developing the communication strategy and developing custom apps among others.
Phase 3: Activities during the congress
The time has come to prepare to open the doors! Once all previously mentioned points are coordinated, we will focus on the technical secretary, general attention, and the opening ceremonies and closure.
Phase 4: Post congress
It is essential to quantify the result of your congress. For this reason, it is crucial to prepare a post-event report including the following key points: Valuation report, financial report and communication report.